November 1, 2018

IN THIS BULLETIN:
Meetings/Workshops/Events:
1. FIRST GENERATION GRADUATE STUDENT CONNECT LUNCH
2. AMERICAN INDIAN AND INDIGENOUS PEOPLE GRADUATE STUDENT CONNECT LUNCH –POSTPONED – WILL BE RESCHEDULED
3. LITTLE HOKIE(TM) HAND-ME-DOWN – SHOPPING DAYS

Administrative Announcements:
4. APRIL 15 RESOLUTION
5. LITTLE HOKIE(TM) HAND-ME-DOWN – DONATIONS & PAPER BAGS NEEDED
6. EDWARD BOUCHET HONOR SOCIETY NOMINATION
7. DIVERSITY SCHOLAR PROGRAM
8. POSTER ABSTRACT REQUEST- ADVANCING THE HUMAN CONDITION SYMPOSIUM

Deadlines/Dates to Remember:
NOV 9: PhD/EdD ETD submission deadline to participate in Fall commencement
NOV 17-25: Thanksgiving break, no classes
NOV 24: Web DROP/ADD opens for Spring 2019
NOV 30: Web course request for Summer 2019 opens

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October 16, 2018

IN THIS BULLETIN:
Meetings/Workshops/Events:
1. HOW TO INCLUSIVE WHILE RECRUITING AND RETAINING DIVERSE GROUPS OF STUDENTS
2. FIRST GENERATION GRADUATE STUDENT CONNECT LUNCH

Administrative Announcements:
3. iTHENTICATE RESOURCES
4. INCLUSION AND DIVERSITY REQUIREMENTS FOR GRADUATE STUDENTS
5. CONNECT CLIENT MANAGEMENT/RECRUITMENT
6. NATIONAL ACADEMIES OF SCIENCE, ENGINEERING, AND MEDICINE REPORT
7. ASSISTANCE WITH ON-LINE GRADUATE EDUCATION PROGRAMS
8. PROFESSIONAL DEVELOPMENT CERTIFICATE PROPOSAL – INPUT REQUESTED

Deadlines/Dates to Remember:
OCT 16-23: Web course request for Spring 2019
OCT 19: Fall break; no classes, University offices open
OCT 26: PhD/EdD: Last day to defend to participate in Fall commencement
NOV 9: PhD/EdD ETD submission deadline to participate in Fall commencement

click here for more details on each posting

October 1, 2018

IN THIS BULLETIN:
Meetings/Workshops/Events:
1. HOW TO USE iTHENTICATE – TRAINING SESSIONS
2. HBCU CONNECT DINNER
3. HISPANIC STUDENT CONNECT LUNCH
4. FALL GRADUATE PROGRAM DIRECTORS MEETING – PLEASE MARK YOUR CALENDARS

Administrative Announcements:
5. COMMUNICATING ETHICS REQUIREMENTS TO YOUR STUDENTS

Deadlines/Dates to Remember:
OCT 11: Graduate Directors’ Meeting
OCT 16-23: Web course request for Spring 2019
OCT 19: Fall break; no classes, University offices open
OCT 26: PhD/EdD: Last day to defend to participate in Fall commencement

Click here for details on each posting

September 17, 2018

IN THIS BULLETIN:
Meetings/Workshops/Events:
1. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT – NEW DATE
2. LGBTQ+ CONNECT LUNCH
3. HOW TO USE iTHENTICATE – TRAINING SESSIONS
4. HBCU CONNECT DINNER
5. HISPANIC STUDENT CONNECT LUNCH
6. FALL GRADUATE PROGRAM DIRECTORS MEETING – PLEASE MARK YOUR CALENDARS

Administrative Announcements:
7. COMMUNICATING ETHICS REQUIREMENTS TO YOUR STUDENTS
8. FACULTY PANELISTS NEEDED FOR GRADUATE HONOR SYSTEM
9. GRADUATE STUDENT AMBASSADOR LEADERSHIP (GSAL) PROGRAM SEEKS PARTICIPANTS
10. MESSAGE TO ALL COORDINATORS REGARDING EMAILS TO GRADS@VT.EDU
11. VTGRATE SEEKING NOMINATIONS FOR FACULTY SCHOLARS

Deadlines/Dates to Remember:
SEP 29: Deadline for enrolling in the Graduate Comprehensive Fee Payment Plan
OCT 1: Last day to submit application for degree form for fall for name to appear in commencement bulletin
OCT 1: Last day to drop classes

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August 31, 2018

Meetings/Workshops/Events:
1. HOW TO USE iTHENTICATE – TRAINING SESSIONS
2. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT – NEW DATE
3. LGBTQ+ CONNECT LUNCH
4. FALL GRADUATE PROGRAM DIRECTORS MEETING – PLEASE MARK YOUR CALENDARS

Administrative Announcements:
5. FACULTY PANELISTS NEEDED FOR GRADUATE HONOR SYSTEM
6. GRADUATE STUDENT AMBASSADOR LEADERSHIP (GSAL) PROGRAM SEEKS PARTICIPANTS
7. MESSAGE TO ALL COORDINATORS REGARDING EMAILS TO GRADS@VT.EDU
8. VTGRATE WELCOMES APPLICATIONS FOR MEMBER, ASSOCIATE, AND FELLOW
9. VTGRATE SEEKING NOMINATIONS FOR FACULTY SCHOLARS

Deadlines/Dates to Remember:
SEP 3: Labor Day: no classes – University closed
SEP 9: Last day to submit the start-of-semester defense exception form for fall

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August 16, 2018

Meetings/Workshops/Events:
1. HOLISTIC ADMISSIONS WORKSHOP
2. ANNUAL GRADUATE STUDENT DIVERSITY RECRUITMENT AND RETENTION SUMMIT
3. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT
4. HOW TO USE iTHENTICATE – TRAINING SESSIONS

Administrative Announcements:
5. GRADUATE HONOR SYSTEM RECRUITING NEW FACULTY PANELISTS
6. NEW PROCEDURES FOR NEW INTERNATIONAL STUDENT IMMIGRATION CHECK-IN
7. HEALTH AND SAFETY WORKSHOPS FOR GRADUATE STUDENTS
8. DIVERSITYEDU ONLINE COURSE NOTIFICATION
9. TOURS AVAILABLE FOR PROSPECTIVE STUDENTS VISITING BLACKSBURG CAMPUS
10. RAISING AWARENESS OF THE OMBUDSPERSON

Deadlines/Dates to Remember:
AUG 17: New graduate student orientation at GLC
AUG 20: Classes begin; last day to withdraw without charges
AUG 24: Last day to add classes and add/drop audit option
SEP 3: Labor Day: no classes – University closed
SEP 9: Last day to submit the start-of-semester defense exception form for fall

Click here for more details on each posting

August 1, 2018

Meetings/Workshops/Events:
1. HOLISTIC ADMISSIONS WORKSHOP
2. ANNUAL ORDI RECRUITMENT AND DIVERSITY SUMMIT
3. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT

Administrative Announcements:
4. BANNER 9 – UPCOMING TRANSITION AND DEMONSTRATION SESSIONS
6. NEW STUDENT ORIENTATION
6. NEW PROCEDURES FOR NEW INTERNATIONAL STUDENT IMMIGRATION CHECK-IN
7. HEALTH AND SAFETY WORKSHOPS FOR GRADUATE STUDENTS
8. DIVERSITYEDU ONLINE COURSE NOTIFICATION
9. TOURS AVAILABLE FOR PROSPECTIVE STUDENTS VISITING BLACKSBURG CAMPUS
10. RAISING AWARENESS OF THE OMBUDSPERSON
11. VIRGINIA TECH GRADUATE STUDENT ASSEMBLY DEPARTMENTAL PRESENTATIONS
12. FALL ASSISTANTSHIP APPOINTMENT PROCESSING TO BE COMPLETED ASAP

Deadlines/Dates to Remember:
AUG 4: Web Drop/Add for Fall 2018 opens
AUG 10: Tuition payments due – Departments should enter tuition awards no later than this date.
AUG 14: GTA Training Workshop
AUG 17: New graduate student orientation at GLC

click here for more details on each posting

July 16, 2018

Meetings/Workshops/Events:
1. ASSISTANTSHIP MANAGEMENT 101 TRAINING
Friday, July 20, 10:30am-12:00pm, GLC Room B
There are still a few slots available in “Assistantship Management 101” training for anyone new to the assistantship process or for those who would like a refresher on the process. Will provide an overview of policies and technical details of various administrative stages of an assistantship and the responsibilities of departments, students, and the Graduate School from the time a position is offered through funding of the position. To enroll go to https://virginiatech.qualtrics.com/jfe/form/SV_5vhP7ZujQ2kBN6B. NCR or satellite office faculty/staff members will be offered a separate training once it is clear how many people are interested. Please respond to the Qualtrics survey accordingly. If you have any questions regarding the training, please contact Sue Kass at sjkass@vt.edu or call (540) 231-4558.

2. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT
Monday, July 23, 8:30am-12:00pm, Torgersen Hall 1100
This half-day session, led by Dean Karen DePauw, offers strategies and practices for faculty to create inclusive, affirming and globally diverse learning environments for graduate students. These strategies and practices range from the classroom to program considerations and include those for mentoring and individual interactions. This general overview will include identification of and response to implicit bias and micro-aggressions as well as the development of inclusive pedagogy. Go to https://app.nli.tlos.vt.edu/ to enroll.

3. HOLISTIC ADMISSIONS WORKSHOP
Thursday, Aug 16, 1:30-3:15pm, Inn at Virginia Tech (room TBD)
This workshop will provide an overview of the Graduate School’s recommended holistic admissions process, explore recent application and admission data, and identify areas academic units can consider for focused recruitment. Presented by Dr. Janice Austin and Kacy Lawrence. 1:30-3:15pm on Thursday, August 16th, Inn at Virginia Tech (room TBD)

4. ANNUAL ORDI RECRUITMENT AND DIVERSITY SUMMIT
Thursday, Aug 16, 3:30-5:00pm, Inn at Virginia Tech, Room TBD. Graduate Program Directors and Coordinators are invited to attend the annual Graduate School ORDI Recruitment and Diversity Summit (in conjunction with the university-wide Diversity Summit taking place at the Inn on 8/15 and 8/16). We will review recruitment and retention trends, discuss 2018-2019 recruitment efforts, and provide updates about diversity and inclusion initiatives coming up in the year ahead.

Administrative Announcements:
5. RAISING AWARENESS OF THE OMBUDSPERSON
Connecting face-to-face with students and the faculty they work with is one of the best ways for individuals to learn about the services the Ombuds office can provide. One way to do this is to allow 10 minutes for a short presentation during your orientation programs for first year students. These conversations will cover an intro to the role, the types of support available, and certain initiatives that the office is working on. Longer sessions built around specific skill-building topics in first year seminar courses can also be done. Speaking during a faculty meeting would be another way to increase awareness of the role with those that work directly with students on a daily basis. If you would like to schedule a session or discuss other opportunities to connect with your students and faculty, please contact Bryan Hanson at bryanh76@vt.edu.

6. WELCOME WEEK AND ORIENTATION FOR NEW GRADUATE STUDENTS
More than 1400 newly admitted students were sent an email by the Graduate School regarding our welcome week and orientation events during the week of Aug 13-17 and beyond, directing students to our online new student guide at https://graduateschool.vt.edu/admissions/getting-started-as-a-student.html. Welcome week (Aug 13-17) offers an information fair in the Graduate Life Center (GLC), and a variety of programs that help connect new students with people and resources on campus to make their transition smoother. The list of programs and events is available at: https://graduateschool.vt.edu/student-life/events.html.

7. IMMIGRATION CHECK-IN FOR NEW INTERNATIONAL GRADUATE STUDENTS
New international students must check in with International Graduate Student Services for immigration purposes and view an online immigration orientation. Check-in is no longer completed in person; instead, students will be sent instructions on how to complete their self-check in online after they arrive in the U.S. See https://graduateschool.vt.edu/student-life/immigration-services/new-student-guide/mandatory-check-in.html for details.

8. VIRGINIA TECH GRADUATE STUDENT ASSEMBLY DEPARTMENTAL PRESENTATIONS
The Graduate Student Assembly (GSA) at Virginia Tech is getting ready for another academic year.  They would like to send a representative to speak to new and returning graduate students during departmental orientation (Aug 13 – 17) to tell them about monthly meetings, small grants, events, and advocacy work. Presentations can be anywhere from 5 to 15 minutes long. Email gsa@vt.edu or contact President Samantha Fried directly at sjfried@vt.edu to schedule a representative.

9. FALL ASSISTANTSHIP APPOINTMENT PROCESSING TO BE COMPLETED ASAP
Please enter your 2018-19 assistantship and fellowship PAFs as soon as possible. The early entry of appointments and corresponding tuition awards will ensure that the student can:
* Sign up for payroll deduction prior to the August 10th payment due date;
* Have the out-of-state differential waiver applied to the bill prior to the August 10th payment due date;
* Open subsidy link for those who purchase the student medical insurance

July 2, 2018

Meetings/Workshops/Events:
1. ASSISTANTSHIP MANAGEMENT 101 TRAINING
2. CREATING AFFIRMING AND INCLUSIVE GRADUATE EDUCATION ENVIRONMENT
3. ANNUAL ORDI RECRUITMENT AND DIVERSITY SUMMIT

Policy Updates:
NONE AT THIS TIME

Administrative Announcements:
4. iTHENICATE UNAVAILABLE ON JULY 10 DUE TO SERVICE MAINTENANCE
5. FALL ASSISTANTSHIP APPOINTMENT PROCESSING TO BE COMPLETED ASAP
6. ALL GRADUATE COORDINATORS REQUESTED TO COMPLETE ORIENTATION SURVEY

Deadlines/Dates to Remember:
JULY 15: Fall tuition billed to enrolled students by OUB with payment deadline of AUG 10
JULY 16-SEP 10: Health Insurance Enrollment for 50 – 100% assistantships
AUG 5: Deadline for enrolling new GTAs in GTA Workshop

Click here for more details on each posting

June 18, 2018

Meetings/Workshops/Events:
1. ANNUAL ORDI RECRUITMENT AND DIVERSITY SUMMIT

Policy Updates:
2. NEW 2018-19 TUITION AND FEES TABLE

Administrative Announcements:
3. FALL ASSISTANTSHIP APPOINTMENT PROCESSING TO BE COMPLETED ASAP
4. ALL GRADUATE COORDINATORS REQUESTED TO COMPLETE ORIENTATION SURVEY

Deadlines/Dates to Remember:
JULY 15: Fall tuition billed to enrolled students by OUB with payment deadline of AUG 10
JULY 16-SEP 10: Health Insurance Enrollment for 50 – 100% assistantships
AUG 5: Deadline for enrolling new GTAs in GTA Workshop

click here for more details